Code of Conduct for APS and AAPT Meetings
Creating a supportive environment to enable scientific discourse at APS and AAPT meetings is the responsibility of all participants. By registering for the 2023 Physics Department Chairs Conference, an APS/AAPT event, you are agreeing to abide by the APS and AAPT Codes of Conduct.
View the APS Policy
View the AAPT Policy
COVID 19 and Attendee Liability Waiver
Relating to the global COVID-19 pandemic, Attendee acknowledges the highly contagious nature of COVID-19 and voluntarily assumes the risk of exposure or infection by attending the 2023 Physics Department Chairs Conference, and that such exposure or infection may result in personal injury, illness, disability, and/or death to Attendee. Attendee understands that the risk of becoming exposed to or infected by COVID-19 at the 2023 Physics Department Chairs Conference may result from the actions, omissions, or negligence of others who may attend the event or their families, colleagues, or others with whom they may have contact. Accordingly, Attendee understands and agrees that this release includes any claims based on the actions, omissions, or negligence of the APS and the AAPT and their subsidiaries, affiliates, officers, directors, officials, employees, agents, volunteers, and representatives, whether a COVID-19 infection occurs before, during, or after participation in the 2023 Physics Department Chairs Conference. In addition to all other rules and regulations relating to Attendee’s attendance at the 2023 Physics Department Chairs Conference, In-Person attendees agree to comply with all COVID-related procedures that may be implemented by the 2023 Physics Department Chairs Conference leaders, including, but not limited to, mask-wearing and social distancing requirements and restrictions on certain activities that carry higher COVID-related risk, to protect, as much as possible, the health and safety of all 2023 Physics Department Chairs Conference attendees.
APS and AAPT currently recommend:
-Being Up To Date according to CDC Guidelines against COVID-19 prior to attending the meeting with a vaccine approved by the World Health Organization (i.e., Pfizer/BioNTech, Johnson and Johnson/Janssen, Moderna, AstraZeneca/Oxford, Covishield, Covaxin, Sinopharm, Sinovac, Covovax, or Nuvaxovid) CDC Vaccination Guidance; and,
-Receiving a self-monitored or pharmacy supervised negative COVID-19 test within 24 hours prior to entering the meeting facility or a PCR negative COVID-19 test within 3 days prior to entering the meeting facility.
The 2023 Physics Department Chairs Conference leadership team is continuously monitoring the current COVID situation and CDC guidance and may modify its practices ahead of this meeting.
Attendee acknowledges and represents that Attendee’s in-person participation in the 2023 Physics Department Chairs Conference is voluntary. Attendee assumes all risks and accepts sole responsibility for any injury (including, but not limited to, personal injury, disability, and death), illness, damage, loss, claim, liability, or expense, of any kind, that Attendee may experience or incur in connection with attending the 2023 Physics Department Chairs Conference.
ON BEHALF OF ATTENDEE AND ATTENDEES’ CHILDREN, SPOUSE, LEGAL REPRESENTATIVES, AND HEIRS AND ASSIGNS, ATTENDEE HEREBY RELEASES, COVENANTS NOT TO SUE, DISCHARGES, AND HOLDS HARMLESS THE AMERICAN PHYSICAL SOCIETY AND THE AMERICAN ASSOCIATION OF PHYSICS TEACHERS AND THEIR SUBSIDIARIES, AFFILIATES, OFFICERS, DIRECTORS, OFFICIALS, EMPLOYEES, AGENTS, VOLUNTEERS, AND REPRESENTATIVES, OF AND FROM ANY AND ALL CLAIMS, INCLUDING ALL LIABILITIES, CLAIMS, ACTIONS, DAMAGES, COSTS, OR EXPENSES OF ANY KIND, ARISING OUT OF OR RELATING TO ATTENDEE’S PARTICIPATION IN THE 2023 Physics Department Chairs Conference.
Attendee understands and agrees that the law of Maryland will govern this Waiver, Release, and Assumption of Risk. By completing this registration, all In-Person Attendees acknowledge that they have carefully read and fully understand this Waiver, Release, and Assumption of Risk and knowingly assume the risks described above and waives In-Person Attendee’s rights concerning liability as described above.